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AESEx+

Stop the war with Papers and Pens for managing your data.. Here comes the fully automated AESEx+ with advanced features.. Less Paperwork, More Perfection!!

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AES – Academic Enterprise Solution is a comprehensive single point management software for Educational Institutions, Schools and Colleges, covering the entire - Student Information Management, Admission and Attendance Management, Time Table, Examination, Library Management, Payroll Management, Financial Accounting System, Purchase and Inventory Asset Management, Payroll Management, Financial Accounting System, Front Office Management, Facilities Management, Hostel Management, Asset Management etc, with all modules running in an integrated environment. AES provides end-to-end solutions for effective and insightful management.

AES is a unique and comprehensive Mini ERP based Educational Institution Management software. with special Features to facilitate the Administration and Academic work In a very efficient and effective way. It helps to manage the complete profile of a student in a very systematic way, from personal information to alumni information. The implementation of S.I.S does total re- engineering to the administrative mechanism. The following are some of its new concepts to its credit.

General Features

student information system

  • The module administrates the complete profile of a student in a very systematic way, from personal information to alumni information. It provides a single entry point for basic student information. Student Information System helps the administrator or principal of the institution to have an overview of each student's profile. The module helps the school staff to save much of their time in data entry and record maintenance as all departments can access this information without duplication of work and without errors. Ready to use reports will be available on a single mouse click
  • Student Information - Complete data bank with maximum information
  • Student Profile – All Important information about a student at the click of a button Principals and Top Level Management
  • Wide variety of Student Information Reports –view consolidated information pages with data retrieved from all over the campus instantaneously
  • Advanced student search, Roll Number wise list,Mailing Label Printing,Conduct Certificate,Course Certificate,Transfer Certificate,Campus / Religion / Community wise Statistics,Letter to Parent House wise, Club wise and Gender wise reports
  • Mark list, Fee Dues and Library Dues in single screen
  • Identity Card
  • Student Bar code Printing
  • Student Health Summary
  • Document Management
  • Remarks and Complaint Register

fee management system

  • The single point fee collection system is one of the best features of AES. The module also manages different type of fees and dues of each student and it is posted to the respective account head in the accounts module. A fee receipt is generated, which can be handed over to the student for reference. The module tracks many records of the student’s past and present status of fee payment. It automatically generates reports to maintain the budget, income and expected fee from different classes and sections. There is provision for allowing fee concessions to students if required. The module also generates a defaulters list and a summary of the fees collected during a day or a period. The system is linked to the financial accounting system so that the fee collected is automatically posted to the concerned accounts in the accounts system, updating the individual student ledgers
  • Flexible Fee Setting
  • Categorization of fees for easy management - Common fees, Hostel fees, tuition fees, Refundable fees, Store, Hostel fees , Transportation fees etc
  • Supports Advance Fee Remittance scheme
  • Concession and Fine Management
  • Refundable Fee Management
  • Comprehensive Reports
  • Linked with accounts

attendance

  • The Attendance Module enables to record and manage the leave and attendance details of the Staff and Students. It helps students and staff to access daily and monthly attendance reports. Attendance can also be taken for all the classes using barcode, smart card or with biometric reader
  • Academic Calendar
  • Leave Management
  • Attendance security
  • Duty Leave support
  • Abbreviations
  • Define Leave Rules
  • User friendly Leave entry screen with update tracking option
  • Daily Subject allotment for each Group with Templates
  • Integrated with exam module
  • Reports-Daily/Monthly Attendance Report,Absentee Statements,Leave wise Summary Report,Subject wise attendance report of each student,Graphical Reports

staff details & payroll

  • The module consists of all relevant information about a particular institution staff (Teaching / Non Teaching). It helps to manage leave and payroll details with user defined salary structure and salary generation. Staff transport and bank loan facility can be given from time to time. Payment slip can be generated and printed for individual staff. The payment interface with accounts module in AES helps to clearly report on total salary, net pay, deduction and loan payment etc
  • Staff Information
  • Separate account for salary posting
  • Advanced Staff Search and Report
  • Options to manage Staff Applications
  • Leave Management
  • Payroll Management-  Priority assignment screen for setting payroll display order  Option for creating any number of Additions and Deduction  Option for Linking Deductions with Loan and Transportation Charges.  Staff Advances  Generate Pay slip in a single click  Separate option for staff acquittance  Option for Acquittance Cancellation  All/Staff wise Pay slip report  Salary Statement  Salary Statement for bank
  • Staff Transportation Management
  • Staff Loan and Recovery

exam management

  • Management of Examinations is very easy with “AES”. Examination module helps in evaluation, performance, analysis, rank preparation, grade calculation, progress report card generation and printing of report card. The customized format enables you to create exam group, grade, subject allocation and define lessons with all other required information. The department uses this module to enter the marks scored by the student and to print the student mark list
  • Flexible Subject Allocation
  • Flexible Exam Management
  • Unit Tests, Assignments and linking with Internals
  • Internal Mark Analysis & linking with main exam
  • Independent Grading for subjects
  • Mark Entry and Analysis
  • Progress Report
  • Rank List Generation
  • Student Lifetime Performance Analysis
  • Class Toppers and Subject Toppers
  • Graphical Analysis based on performance in Exams

financial accounting system

  • The accounts module helps users to manage and monitor all the accounting activities of the institution and to maintain the books of accounts. It integrates with all relevant modules which have information for accounts and gives us a single window information. Financial accounting of the institution is based on the Income – Expenditure and Assets – Liabilities. The system also provides Master setup for compiling group of departments under a single institution. This module also have facilities to generate Balance sheet and Trial balance, individually or collectively under the institution. Voucher printing facility, Reports like Receipt and Payment Vouchers, Cashbook, Bankbook, Journal Register, Daybook, and related Reports etc. are all provided in this module. There is provision for printing the Receipts and Payments register for a user-defined set of accounts. Other main features are
  • Flexible & Infinite Grouping of A/c
  • Head of Account creation
  • Cash Receipt Voucher
  • Cash Payment Voucher
  • Bank Receipt Voucher
  • Bank Payment Voucher
  • Contra Entries
  • Journal vouchers
  • Day Book
  • Cash Book
  • Bank Book
  • Ledgers
  • Bank Reconciliation
  • Trial Balance
  • Income over Expense A/c
  • Balance Sheet
  • Financial year handling

store and inventory management

  • The store and inventory module helps to manage the stock of items used by the institution. Inventory management module provides the complete status of items/equipments received, consumed and in stock. It also facilitates you in performing rate variation analysis from time to time and helps in effective damage handling. Reports generated, conform to standard requirements of a store management system. This module is linked to the accounts module and generates vouchers for Purchase, Purchase Returns, Sales and Sales Returns. Main features areThe store and inventory module helps to manage the stock of items used by the institution. Inventory management module provides the complete status of items/equipments received, consumed and in stock. It also facilitates you in performing rate variation analysis from time to time and helps in effective damage handling. Reports generated, conform to standard requirements of a store management system. This module is linked to the accounts module and generates vouchers for Purchase, Purchase Returns, Sales and Sales Returns
  • Item Management
  • Categorize Items using Category, Type & Unit Definition
  • Vendor Management
  • Purchase & Sales Handling
  • Purchase Returns & Sales Returns
  • Damage Handling
  • Purchase Register & Sales Register
  • Purchase Return Register & Sales Return Register
  • Physical stock taking & variance report
  • Stock Reports, Stock Card etc
  • Creditor’s sale statement
  • Linked with Accounts

student registration and admission

  • This is a simple module handling the issue and receipt of applications for admission to the institution. It also has provision of mark entry of eligibility examination and selection of students.

extra curricular activities

  • Extracurricular Activities are activities performed by students that fall outside the realm of the normal curriculum of school or university education. Extracurricular activities exist at all levels of education, from high school and college to university education. AES handles different clubs, houses, other activities like dance, music, sports etc. The system is flexible that you can define your own activities and have the student’s performance analysis of that particular activity. The user can keep track of the individual and group achievements in various sports activities by the students.

event management

  • Event Management module is closely related to the extra curricular activities. Schools and colleges conduct different types of competitions in arts and sports. Our event management module helps you to manage such an event very effectively. Definition of events, participant registration, point’s definition, points entry and result display are handled by this module.

transportation and vehicle management

  • The transportation requirements are planned and entered in the module during the admission. This module manages the bus stops, list of travelling students and staff. The bus schedules define each bus stop with the list of students. This also will give you reports on operational costs like, fuel consumption, spares consumed, repair & maintenance and other inputs. You can schedule the vehicles for tours or other activities and the module helps you to handle it very effectively. The required fees can be collected in the fee collection module and the bus pass can automatically be printed and issued.

assetregister

  • The Asset Register is a comprehensive module that deals with the management of fixed assets in a perfect way. Purchase of assets, number assigning, transfer of assets to various departments, depreciation , stock taking etc are the various options available in this module. You can take all the elaborate reports related to the assets currently in the institution.

hostel management

  • Boarding/Hostel module is intended for the complete administration of accommodation, room allocation and mess of the students and even the guests of the students. You can easily manage and control admissions, allotment of different types of rooms, fees, and correspondence.

front office management

  • Here is a module, which offers you a variety of things. It is having options for communicating among different users by leaving messages, reminders etc. The lost & found corner in this module is also very much useful. Here you can design various correspondence letter templates and print them. You are also provided with an address book.

teacher scheduling

  • Teacher Scheduling is a planning process, which enables you to schedule the classes for the year, giving prime importance to allocate teachers, subjects and lessons for each class during the current academic year. You have facilities to set planners for monthly and weekly scheduling of classes. Staff performance can be monitored with the help of variance reports.

staff evaluation

  • The Institution's mission could not be achieved without a competent, motivated workforce. To that end, the performance evaluation review is one of the primary responsibilities of the management and this review is the most effective method of ensuring an efficient and effective operation. This module has everything to evaluate your staff.

Time Table Management

  • Time -Table creation and maintenance for an institute is a complex job, which is bound by many governing factors. The Time-Table should be in such a manner that the periods allocated to the teachers and classes fulfil certain criterion and constraints.In AES it is quick and easy to enter all subjects, classrooms, teachers and their workload.the software generates a complete timetable that fulfils all your requirements. It handles the constraints with respect to teachers, classes, labs, continuous periods for a particular subject, combined classes taken by one or more teachers, the maximum number of periods taken by a teacher and so on. • Intuitive And Friendly Interface • The Fast And Easy Way To Manage Your School Substitutions

SMS Management System

  • Send SMS to any number of recipients: students, parents, teachers & other stake holders inFraction of Time.
  • Pre-defined templates- can be used as per need.
  • Custom messages can be created as per requirements.
  • Auto message scheduler.
  • Send bulk SMS
  • Create your own groups
  • Send to specific number, group or all
  • Urgent Notices-Trasportation interruption, Class Cancellation, Staff Meeting, Special classes, 
  • Parents Meeting etc.
  • Absentees: Instant update to parents
  • Instant results: send exam schedule, result detail
  • Fees-Pending fees, receipt acknowledgement
  • Festival & Birthday wishes
  • Directly integrated with database.
  • Student Activity-Home work, Sports, Cultural and Achievements.
  • Maintain History of all transactions.
  • All SMS log facility for reporting.
  • Benefits:

  • Easy to use
  • Save cost, time & energy
  • Bond with parent, teachers & school
  • Frequent communications
  • School Branding
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